• Application: StageToWeb and OPTiMA Services
• Industry: Association
• Impact: 3,500 Member Organizations, 1,100 In-Person, 300 Online Virtual Attendees

Overview

The Society for Range Management (SRM) is the professional scientific society and conservation organization serving members concerned with studying, conserving, managing and sustaining rangelands.

Their Annual International Meeting, Technical Training & Trade Show provides a venue for SRM to offer continuing professional education and development to their members.

SRM membership includes federal, state and local government employees, and many have lost budget for travel.

Challenge

SRM needed a way to accommodate an audience who could no longer attend in-person. Diminishing travel budgets had the potential to significantly impact SRM’s attendance for their three-day meeting in Orlando. Having never before incorporated an online component, they needed a partner to help plan and produce their live event to accommodate the new virtual audience.

Approach

With omNovia OPTiMA services, SRM was supported beyond exceptional webcast technology. Project Management services guided SRM through discovering objectives, planning requirements, sourcing and supervising AV team and equipment and providing on-site support to ensure everything ran smoothly. Creative solutions were implemented when some presenters were unable to attend in person.

The omNovia solution provided them with the ability to pre-record presentations with audio that could be played in the live event room as well as the virtual meeting space. This was followed by a hosted Q&A session for all attendees. Having mp4 recordings of the sessions was crucial as a way for SRM members
to access the information through the SRM member portal.

Result

The addition of the online component was seamless for those who attended both live and online. Audience feedback was overwhelmingly positive, “This is a great way to participate – thanks much. Now that most of us don’t have any kind of travel budget (haven’t for years).”

Organizers were happy they could meet the needs of their members and had a resource to work closely with to ensure every detail was covered.

The solution for SRM included:

• Planning and coordinating with SRM employees, event speakers, and local AV team in Orlando.
• Customizing meeting room layout, branding, and registration along with managing and uploading speaker presentations in the online event room.
• Producing the event on-site with a dedicated omNovia resource and closing out the event with recordings of their sessions to use on the SRM website.

Download the complete Society for Range Management Case Study

• Application: OPTiMA Services
• Industry: Association
• Impact: 492 Member Organizations, 5,279 Branches, 7,500 Bankers Throughout Texas (20,000 nationwide)

Overview

The Texas Bankers Association (TBA) approached omNovia to help them improve their virtual training business. They needed a comprehensive virtual training partner to serve the various needs of their audience.

With 492 member banks and approximately 5,279 branches, TBA trains more than 7,500 bankers annually throughout Texas (over 20,000 nationwide).

TBA also partners with a coalition of 35 other state bankers associations nationwide who deliver this training to their members. This requires a customized registration and reporting system for each participating state.

Challenge

As a lean organization, TBA’s most critical requirement was to find a partner who could design and implement a comprehensive solution that would manage the registration, reporting and event production to ease their internal staff burden and improve their audience experience.

Approach

Outlining the desired workflow and featureset required from TBA was the first step in omNovia’s project management. After gathering initial requirements, omNovia hosted calls with other technology partners to outline a comprehensive solution. By delivering the project in a phased approach, TBA and other partners were able to review the workflow and make adjustments as needed, allowing multiple opportunities for feedback and additional enhancements.

Result

By creating strong partnerships with multiple vendors and continually checking on the needs and expectations of TBA, omNovia was able to provide a robust, tailor-made solution. Increased functionality offered in both live events plus interactive on-demand recordings enhanced the overall learning experience. Additionally, omNovia’s StageToWeb offering allowed TBA to supplement their revenue stream by offering live events, online.

The solution for TBA included:

• Registration system with custom catalogues, searches and check payment processing.
• Reporting on attendee activity and interactions during events.
• Start to finish project management from process, training, event moderation and technical support.

Download the complete Texas Bankers Association Case Study

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